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AI-powered Outlook set to replace Mail and Calendar apps on Windows 11

Microsoft has unveiled plans to replace the existing Mail and Calendar applications on Windows 11 with the upcoming AI-powered Outlook, marking a significant transition aimed at delivering improved functionality and user experience to Windows 11 users.

Mail app on Windows 11

“Beginning in 2024, new Windows 11 devices will be shipped with the new Outlook for Windows as the default mailbox application free for all to use,” Microsoft said in a blog post. “The Mail and Calendar applications will continue to be available via download in the Microsoft Store through the end of 2024.”

Calendar app on Windows 11

Microsoft goes all in on AI

The forthcoming Outlook for Windows leverages advanced artificial intelligence (AI) capabilities to redefine the user’s interaction with email and calendar management. The application utilizes sophisticated AI algorithms to assist users in composing more impactful, concise, and error-free emails, promising enhanced communication and productivity.

In addition to its AI-driven email functionalities, the new Outlook for Windows introduces various advanced features designed to empower users in managing their calendars. Users can efficiently organize appointments, share availability, and schedule events with minimal effort, facilitating effective time management and prioritization.

A notable feature of the new Outlook for Windows is its ability to seamlessly integrate multiple email accounts, offering users a centralized inbox that supports popular providers such as Gmail, Yahoo!, and others. This consolidation simplifies the management of emails, providing users with a more streamlined workflow.

Stronger security and 365 integration

Microsoft places a strong emphasis on security, and the new Outlook for Windows incorporates the company’s robust security measures to protect users’ emails and documents from phishing attempts and scams.

Furthermore, the integration of Microsoft 365 within the new Outlook for Windows enables users to access popular productivity tools like Word, Excel, PowerPoint, and OneDrive seamlessly. This integration aims to enhance user productivity by providing easy access to essential work tools without the need to switch between applications.

How to enable the new Outlook

New Outlook for Windows on Windows 11
  1. Access the Mail and Calendar Applications: Locate the Mail and Calendar applications on your Windows 11 device. You can find them in the Start Menu or by using the search bar.
  2. Locate the “Try the new Outlook” Toggle: In the Settings menu, keep an eye out for the “Try the new Outlook” toggle. It is typically located in the upper-right corner of the application interface. Click on the toggle to activate it.
  3. Follow On-Screen Instructions: After enabling the “Try the new Outlook” toggle, the application will provide on-screen instructions to guide you through the transition process. Follow the prompts to ensure a smooth and seamless switch to the new Outlook for Windows.
  4. Transition Back to Previous Version (Optional): If, for any reason, you wish to revert to the previous version of the Mail and Calendar applications, you can do so at any time. Simply locate the “Try the new Outlook” toggle and switch it off. This action will automatically restore your previous version without any loss of data or emails.

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