Microsoft Teams has become a popular app for workplace collaboration. However, its integration with OneDrive creates a fundamental problem: your data must live on Microsoft’s servers. For many organizations, this is a dealbreaker. But there is a way to use Teams while keeping your data on your own servers.
Why is this an issue?
When using Microsoft Teams, all your shared files are stored on Microsoft’s cloud – there’s no option to upload them to your own server. While OneDrive can be hosted on-prem, this option isn’t available for Teams file storage. This limitation goes against the principle of data sovereignty – the idea that organizations should have complete control over where their data is stored and how it’s managed.
This creates several significant challenges:
- Your data lives on Microsoft’s cloud, outside your control
- You can’t choose to host Teams files on your own servers
- Backup management is out of your hands
- You’re limited to Microsoft’s permission system
For many organizations, especially those in regulated industries, this lack of data sovereignty is unacceptable. They’re required by law to keep data on company servers, or they have specific security protocols that Microsoft’s cloud storage can’t accommodate. Additionally, some organizations end up storing files twice – once in OneDrive for Teams collaboration and again in their on-prem storage solution. This creates problems with:
- Increased storage costs
- Version control complications
- Complex data management
- Additional IT overhead
- Risk of data inconsistency
How do I solve this?
Sendent for MS Teams bridges the gap between Teams and controlling your own storage. It lets you work in Teams while keeping your files on your own servers, reducing your dependence on OneDrive.
When you implement Sendent for MS Teams, it changes how your organization handles files in Teams. Deactivate storing files by default on Microsoft’s OneDrive cloud, connect Teams directly to your Nextcloud server – a collaboration platform that gives you full control over your data and where it’s stored. Users continue working in the familiar Teams interface, but behind the scenes, all files remain securely on your infrastructure.
With Sendent for MS Teams, you can:
- Share with confidence: Access, manage, and share files or folders from your Nextcloud server directly within Teams chats, channels, or meetings. All files shared via Teams, even through drag and drop, are automatically stored in Nextcloud. This means you can maintain your organization’s file structure and permissions while leveraging Teams’ collaborative features.
- Stay in your comfort zone: No need to leave the Microsoft Teams interface – everything you need is right at your fingertips. This seamless integration reduces context switching and improves overall productivity.
- Keep your data where it belongs: Your files stay securely on your Nextcloud server, never uploaded to Microsoft Teams. This ensures compliance with data sovereignty requirements and gives you complete control over your data’s location.
What this means for your organization
Data control becomes straightforward again. Your IT team regains full control over:
- Where files are stored
- How they’re secured
- When backups happen
- Who has access
- How data is managed
For everyday users, the change is almost seamless. They access and manage Nextcloud files directly within Teams – no need to switch between applications. When they need to navigate their Nextcloud folders, they do this entirely through the Teams interface they already use.
This approach eliminates the complexity of managing files in multiple locations. You not only reduce storage costs but also gain practical benefits:
- Simpler data management
- Fewer version control conflicts
- Streamlined backup procedures
- Clearer compliance oversight
- Lower IT overhead
Is this right for you?
If your organization relies on Teams but needs to maintain strict control over data storage, Sendent for MS Teams offers a way forward. And if you couldn’t use Teams before because of its cloud storage requirements, it’s now worth another look.
It’s particularly valuable for:
- Businesses in regulated industries
- Companies with specific security requirements
- Teams with complex data management needs
- Companies looking to reduce storage costs
- Anyone needing full control over their data
Keep control of your data without compromising on collaboration tools your team needs.
Ready to see how Sendent can transform your organization’s file sharing and collaboration? Contact us for a personalized demo.