At a glance
Sendent for Outlook offers key features to enhance email security and collaboration
- Secure Mail: Integrates with Nextcloud for improved data control and compliance
- Attachment Settings and Sender Exceptions: Automate file handling based on size and content
- Guest Accounts: Provide secure, controlled access for external collaborators
- Password Communication: Adds an extra layer of security for shared links
In today’s digital landscape, where data protection is increasingly important, robust email security is becoming essential for many organizations.
Sendent for Outlook offers a suite of features designed to help improve email security and streamline collaboration. Let’s explore four key features that can potentially transform how you handle sensitive information, collaborate with external partners, and manage your data.
Secure Mail
Secure Mail integrates with your Nextcloud instance, allowing you to keep your email body and attachments on your own servers. This feature aims to give you more control over your sensitive communications.
The Secure Mail advantage
- Improved data control: Store your data on your own infrastructure.
- Compliance support: May help in meeting certain regulatory requirements.
- Access management: Provides options to manage access to shared information after sending.
Real-world applications
- A law firm sharing case files with a client, ensuring attorney-client privilege is maintained.
- A healthcare provider securely transmitting patient records to a specialist for consultation.
- A tech startup protecting their latest innovation plans from industrial espionage.
For those ready to take the plunge into Secure Mail, our Secure Mail Guide awaits with step-by-step instructions.
Attachment Settings and Sender Exceptions
In the corporate world, not all attachments are created equal. Some need extra protection, others need special handling, and a select few need to bypass the rules altogether. Enter Attachment Settings and Sender Exceptions—your Swiss Army knife for attachment management.
Why it’s a game-changer
- Smart size detection: Automatically route large files to secure storage, keeping your email server lean and mean.
- Policy enforcement on autopilot: Set it and forget it—your company’s file-sharing policies, automatically enforced.
- Exceptions to every rule: Because sometimes, your CEO needs to send that 1GB presentation without any hurdles.
Scenarios where it shines
- An IT department automatically uploading all attachments over 25MB to Nextcloud, reducing email server load.
- A compliance team ensuring all outgoing financial documents are encrypted, except when sent to auditors.
- A marketing agency allowing unrestricted file sharing within the creative team, while enforcing strict rules for client communication.
Ready to take control? Our Attachment Management Guide has all the details you need.
Guest Accounts
Collaboration often extends beyond your organization’s boundaries. Guest Accounts offer a secure bridge to the outside world, allowing external partners you communicate with frequently easy access to exactly what they need—nothing more, nothing less.
The power of controlled access
- Granular permissions: Share a folder, a file, or just a single document—you decide.
- Time-limited access: Set expiration dates for guest accounts, perfect for short-term projects.
- Activity tracking: Keep an eye on who’s accessing what and when.
- Seamless user wxperience: For your guests, it’s as simple as clicking a link.
Guest Accounts in action
- An advertising agency providing clients with real-time access to campaign assets.
- A construction firm sharing project plans with subcontractors, each with access tailored to their role.
- A university research team collaborating with industry partners on a groundbreaking study.
Ready to open your doors (securely)? Our Guest Accounts Guide shows you how.
Password Communication
Password Communication allows you to send passwords for shared links separately from the links themselves, adding an extra step to accessing shared content.
Where it can be helpful
- Healthcare institutions sharing sensitive personal info with patients.
- HR departments distributing confidential information.
- Software companies sending license keys to customers.
For guidance on setting up Password Communication, see our Secure Password Sharing Guide.
Bringing it all together
Individually, each of these features is powerful. Together, they form an impenetrable shield around your sensitive communications. Here’s how they can work in harmony:
- Use Secure Mail to share a confidential report with your board of directors.
- Leverage Attachment Settings to ensure all files in the report are automatically uploaded to your Nextcloud instance.
- Create Guest Accounts for external board members, giving them secure access to the report.
- Utilize Password Communication to send access credentials separately, ensuring maximum security.
The result? A bulletproof process for sharing even the most sensitive information.
The road to email security mastery
Implementing these features is just the beginning. True mastery comes from understanding how they fit into your organization’s unique workflow and security needs. We recommend:
- Start with one feature and gradually introduce others.
- Train your team thoroughly on each new feature.
- Regularly review and adjust your settings as your needs evolve.
- Stay updated with the latest Sendent features and best practices.
Remember, in the realm of cybersecurity, complacency is the enemy. Stay vigilant, stay informed, and most importantly, stay secure.
